Use the Insights dashboard

Insights provides your team with metrics related to notebook and contributor activity. The dashboard shows data that represents what the team has been working on, items that need attention, and individual contributor activity.

The Insights screen shows:

See notebooks that require your attention

Notebooks that require additional attention are listed in the attention block at the top of the dashboard when:

  • Any notebook in the organization that you have access to that has a review which has not been closed for two or more days.
  • There is no recorded activity inside the listed notebook for five or more days. 
  • The first time the status of a notebook is reset to a previously set status. This alert is resolved once the notebook proceeds to a new status.

To view the notebook that requires attention, click on the name of the notebook in the attention block to open in full view. 

If there are more than three alerts, you can click See more notebooks that require attention… You may need to click this more than once to pull up all of the alerts depending on the number of notebooks that require attention.

Only notebooks in open status are included in the attention block and are updated once daily.

See the overview of notebooks activity

In the dashboard, there is an overview of the organization’s notebook activity. This section shows up-to-date counts of the notebook activities across the organization as well as the change in activity since the previous week. 

The types of activities listed are:

  • Notebooks created
  • Reviews opened
  • Reviews closed
  • Notebooks closed (this number includes notebooks with Done and Archived statuses)

Use the activity panels

Included in the insights dashboard are two columns representing notebooks activity and contributor activity. The notebooks panel represents data on all of the notebooks in the organization regardless of their status. The contributors panel includes data on individual contributor activity across all notebooks in the organization.

Use the pie charts

Pie charts represent the activity for each notebook or individual contributor. The color slices show the types of activity, the size of slices display activity balance, and the size of the full pie shows the volume of overall activity relative to other pies in the list. An open circle means that there has been no activity in the notebook in the last 7 days.

By default, the activity blocks display in order from most to least activity. You can change this to view the activity from least to most activity by selecting the desired order from the dropdown next to the heading of that panel. You can adjust this for both Notebooks and Contributors activity panels. Only the first 20 results show for each column.

Notebooks and Contributors activity panels. In the Notebooks activity panel, the sorting menu is open showing the options Most Activity and Least Activity.

The pie charts are color coded by activity to create an easy way to differentiate between the activity type. As a quick reference, you can click the arrow in the bottom right corner of the window to open and close the legend.

  • Orange: Design - when artboards are imported and updated via the plug-in.
  • Blue: Edits - any edits made to the notebook title, status, and contents. An edit consists of 5 minutes of activity.
  • Yellow: Comments - any comments made in a notebook.
  • Green: Reviews - all review activities are included.

Hovering your cursor over a pie chart displays the breakdown of activities for the selected notebook or contributor. 

Use the Notebooks activity panel

The Notebooks section provides information about who is working in the notebook, as well as a counted breakdown of activities.

To view the breakdown of activities, hover over the pie chart associated with the desired notebook.

To view the active contributors in a notebook, hover over the avatars. The first five contributors show along with a count of additional contributors to the right of the avatars. Only contributors with notebook activity in the last 7 days appear.

To view the notebook in full view, hover over the row of the notebook and click the Go to Notebook icon to the right of the notebook name.

Notebooks activity panel featuring several notebooks. A mouse hovers over one notebook and the Go to Notebook icon appears beneath it.

The project in which the notebook resides is listed below the notebook name, and the icon to the left of the notebook name denotes its current status.

Use the Contributors activity panel

The Contributors activity panel provides more detail about contributors in your organization and their activities across all notebooks. 

Hover over the pie chart to view the breakdown of design updates, notebook edits, comments posted, and reviews created by each active contributor. The list defaults to showing the contributors starting with the most activity and can be adjusted in the dropdown.

Any teams in which the contributor is a member are listed below the contributor’s name.

Get email notifications

Abstract sends a weekly email update on Mondays. This email gives you an overview of the notebook activity in each organization. Emails are sent out to any contributors or admins in the organization that subscribe to receive the Weekly Abstract Summary.

Each email provides information about:

  • Notebooks that require attention due to outstanding reviews, inactivity, or a notable change in status.
  • The most active notebooks in the last week.
  • General activity counts in the last week such as notebooks that have been opened or closed, and reviews that have opened or closed.

Manage weekly summary

To manage notifications:

  1. Open the Abstract app (desktop or web).
  2. Click on your avatar in the upper right corner of the desktop app or the bottom left corner of the web app.
  3. Select Personal Settings.
  4. In the left side bar, select Notifications.
  5. Toggle Weekly Abstract Summary on or off based on your preference.